Highland Estates Homeowners Association

Road Repair Project

Otis, Lincoln County, Oregon

Bids Due: 2:00 PM, May 12, 2026

WORK – This project calls for demoing and repaving of approximately 100,000 sqft of damaged and aging existing paved roadway. NE Highland Rd is part of a road network used by HEHA residents and extends to a few side roads. Along NE Highland Rd, the roadway alternates from portions of pavement to crushed rock and back to pavement multiple times. For this project, only specifically outlined portions of the existing pavement will be worked on. See the Project Plans for further illustration. 

Note that work includes the access point to Highway 101. In coordination with ODOT it is understood that the proposed construction timeline imposes limited work windows on any work that would affect ODOT Right-of-Way traffic and would require traffic control. This includes no-lane-closure-days and limited work hours (7PM – 6AM only). These limitations are expected to apply for the westernmost portion of work only. All other portions of road improvements are expected to be completed without impact to ODOT Right-of-Way traffic.

The Contractor must comply with the provisions required by the Davis Bacon Act or Oregon Prevailing Wage Law, whichever is higher. 

BID SUBMITTAL – Sealed bid proposals will be received by mail at Columbia Pacific Economic Development District, PO Box 1535, Saint Helens Oregon 97051 or in person at Columbia Pacific Economic Development District, in care of Columbia County, 2^nd Floor of the John Gumm Building & Civic Center, 251 Saint Helens Street, Saint Helens Oregon 97051 until 2:00 PM Pacific Standard Time (PST) on the 12^th day of May, 2026. Late bids will not be accepted. 

Submittal of bid proposals shall be in a sealed envelope with identification plainly marked on the outside including project name, bid date, and time, “Project Bid Enclosed” and bidder’s name and address. Bid proposals shall be publicly opened and read aloud via Zoom teleconference meeting at 10:00 AM, Wednesday May 13, 2026. 

BID DOCUMENTS – A copy of the RFP and any supplemental information will be available for review and download below. Addenda, if issued, will be made available below. It is the Bidder’s responsibility to check if addenda have been issued and acknowledge each addendum in the bid. 

PRE-BID MEETING – A Prebid meeting, followed by a field tour, will be scheduled to meet at the Lincoln City Community Center (2150 NE Oar Pl, Lincoln City, OR 97367): 2:00 PM, Friday April 17th, 2026.

QUESTIONS – All questions or requests for clarification shall be directed in writing to Sarah Lu Heath via email: sarahlu@nworegon.org or by regular mail to Columbia Pacific Economic Development District, PO Box 1535, Saint Helens, Oregon 97051. All written questions must be received by the 5 PM PST on May 4, 2026. Addendum, if any, will be issued to the website holding the Bid Documents above at least 5 calendar days prior to the Bid Due date.